Privacy Policy
At mysite-name, we are committed to protecting your personal information while you use our wedding planning services across England. This policy explains how we collect, use, and safeguard your data in compliance with UK GDPR and the Data Protection Act 2018.
1. Information We Collect
We collect information necessary to provide our wedding planning services, including your contact details, wedding date, venue preferences, guest numbers, budget information, and specific requirements for your celebration. This helps us create personalised wedding plans and coordinate services effectively.
We collect technical data through our website analytics to improve user experience. This information is anonymised where possible and not linked to your personal identity without explicit consent.
2. How We Use Your Information
Your data enables us to deliver quality wedding services and includes:
- Processing wedding enquiries and initial consultations
- Creating personalised wedding plans and timelines
- Coordinating with venues and suppliers on your behalf
- Managing budget planning and payment schedules
- Communicating wedding day schedules and arrangements
- Providing ongoing support throughout your planning journey
We handle your information responsibly, using it solely for your wedding planning requirements and essential service coordination.
3. Wedding Details and Personal Preferences
Your wedding vision, style preferences, guest information, and personal requirements are stored securely and treated as confidential. We do not share specific wedding details with third parties except as necessary for service provision with your explicit consent.
Wedding plans are accessed only by our planning team and are stored on secure systems with restricted access. We maintain wedding details for 18 months after your celebration date to facilitate follow-up services and anniversary planning, after which they are securely archived.
4. Supplier Coordination and Information Sharing
When coordinating with wedding suppliers, we share only necessary information such as contact details, timings, and specific service requirements. We ensure all suppliers understand their data protection responsibilities under UK GDPR.
Supplier contact information and contracts are stored separately from personal client data and are accessible only to relevant planning staff.
5. Data Security Measures
We implement industry-standard security protocols to protect your wedding planning information. All client data is stored on encrypted systems with access limited to authorised team members. Physical documents containing wedding details are securely stored and shredded when no longer needed.
Our team follows strict confidentiality agreements regarding client information and wedding planning details.
6. Planning Process and Documentation
During the planning process, we store your decisions, supplier selections, and budget approvals to ensure accurate wedding day execution. This information helps us maintain organisation and implement your choices effectively.
Planning documents are maintained as part of our service delivery and are accessed only by the assigned wedding planning team.
7. Legal Basis for Processing
By using our wedding planning services, you consent to us processing your information as outlined in this policy. This includes processing necessary for wedding coordination, supplier management, timeline creation, and day-of execution.
8. Third-Party Data Sharing
We may share your information with trusted wedding suppliers only when necessary to deliver our services, such as venues, caterers, photographers, and entertainment providers. All sharing is done with your knowledge and consent as part of the planning process.
All third-party suppliers are made aware of their data protection responsibilities under UK GDPR requirements. We never sell your personal information or wedding details to other companies.
9. Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access personal information we hold about you
- Request correction of inaccurate personal data
- Request deletion of your personal data
- Object to processing of your personal data
- Request transfer of your data to another provider
To exercise these rights, contact us at: [email protected]. We respond to all valid requests within 30 days.
10. Data Retention Period
We retain your wedding planning data for as long as necessary to fulfil our services and legal obligations. Wedding records are typically maintained for 24 months after your celebration date to allow for follow-up services and anniversary planning, unless you request earlier deletion.
Supplier contracts and financial records are retained for 7 years for accounting and legal compliance purposes.
11. Policy Updates
We may update this privacy policy periodically to reflect changes in our services or legal requirements. The current version will always be available on our website, and we will notify you of significant changes that affect how we process your data.
Last updated: October 2025